
Photo Credit - Rhonda Stowell - All Rights Reserved
BEING A MEMBER
The term of all membership shall be for one (1) calendar year. All renewal applications must be submitted annually along with the annual dues of $20.00. New members must complete an application upon joining the Rodeo Committee and pay a $30.00 fee (annual dues of $20.00 plus an Initiation fee of $10.00). New members must be approved by the board and will have a 90 day probationary period. All new and renewal applications will be reviewed. All fees shall be paid upon submission of the application and by the due date on the application.
If you have any questions, please contact Barb Stroud 909-226-2892.
Active membership means participation in all regular and special meetings…a minimum of 60% unless from out-of-town or other special circumstances, as well as participation in at least one, preferably more, committees or assignments verifiable by committee chairperson.
If you are not active on at least one committee or assignment at each rodeo or have not paid your annual dues you will not be allowed to attend either rodeo or rodeo activities as a member of the rodeo committee
Renewal of membership and awards of committee buckles, shirts is based on an annual performance and participation review by the Board of Directors.
The Payson Rodeo Committee takes pleasure in rewarding its working members as follows:
COMMITTEE SHIRTS
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The committee shirt policy is “buy the first year, get following year free”. Members in good standing are entitled to purchase their first Wrangler committee shirt (tan) complete with embroidered logos and individual’s name during their first year. Tan shirts are to be worn during daytime performances.
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Second-year members in good standing are eligible to receive their following-one-free Wrangler committee shirt (white) complete with embroidered logos and individual’s name. This shirt is to be worn during evening performances.
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Third-year members in good standing are eligible for an additional second free Wrangler committee shirt (red) with embroidered logos and individual’s name.
The free shirts are funded by the 50/50 Raffle.
Qualifying members who have completed at least one year as an active member may purchase the second and third year shirts at their own cost, should they prefer not to wait for their free shirts.
3 – 5 YEAR BUCKLE
Members of the Payson Rodeo Committee will become eligible for a committee belt buckle after a minimum of 3 years of active membership which includes working two rodeos or dances per year, attending meetings, and paid membership. Eligibility is not automatic after 3 years, but subject to review by the Board of Directors / Buckle Committee, and depending on the level of participation and may not be awarded until after 4 or 5 years of service. The “free” buckle is size small; medium or large buckles can be ordered as desired for an additional cost to be paid by the member. The first $110.00 is funded by the 50/50 Raffle.
15-YEAR DEVOTED MEMBER BUCKLE
Upon completion of 15 continuous years of active membership in good standing, the Payson Rodeo Committee is honored to award this member with a 15 Year Devoted Member Buckle. The award is a medium sized buckle, embellished according to the member’s preferences and committee guideline standards. The first $110.00 is funded by the 50/50 Raffle.
20-YEAR PRCA GOLD CARD
Upon completion of 20 continuous years of active membership in good standing with the Payson Rodeo Committee, a member is eligible to receive a PRCA Gold Card. This card allows them entrance into any Rodeo free of charge.
DISTRIBUTION OF MEMBERSHIP DUES
The Membership dues that you pay every year go toward the following:
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Holiday Dinner
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Steak Fry
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Potlucks
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Supplies
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Membership Cards
ALL OF YOUR HARD WORK IS GREATLY APPRECIATED!
Committee Member Positions
ADVERTISING/MARKETING COMMITTEE
Committee Chair: John Landino
928-468-0023 or 928-978-4744
Primary Function:
Promote PPRC rodeo and events with all media outlets
Volunteers Needed: YES!
Duties:
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Advertising includes placement of all ads in print media and securing contracts for ads in broadcast media. This includes the production of commercials through broadcast media and approval of proofs in print media and digital delivery. Also, you work closely with our Webmaster and Facebook person.
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Publicity includes getting PSAs into both print and broadcast media as well as design and production of posters, table tents and badge credentials for the rodeo.
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Inquiries from our website and from other media sources as well as from organizations are also fielded in this committee.
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ARENA OPERATIONS COMMITTEE
Committee Chair: Al Troogstad
602-576-7588
Primary Function:
Prepare and setup rodeo grounds for PPRC Events
Volunteers Needed: YES
Duties:
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Inspect and repair if necessary all fences, pens, gates, bucking chutes, roping boxes, water troughs, etc.
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Hall all of our equipment from storage units to the event center.
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Setup the VIP area with tents, horse panels, tables, chairs, coke trailers, etc.
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Setup electrical for VIP and vending area.
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Setup south beer booth and tent.
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Move in and setup safety trailer, souvenir trailer, VIP trailer, Rodeo Trail, ice trailer and light trailers.
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Setup parking, pallets for hay and grain and quarantine pens.
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Put up banners around area.
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Identify location for dumpsters, port-a-johns, Ram truck, Coors Bus, Jumbotron and parking for contract personnel and map it.
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Tear all down on Sunday
Lunch and drinks will be provided each day during setup
Copyright: Dennis Fendler - All Rights Reserved
ARENA BANNERS
Committee Chairs:
Carolyn Haniford 602-446-5318
Mark Alten 928-978-9096
Primary Function:
Sell banner sponsorships to local businesses
Volunteers Needed: YES
Duties:
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Sell banner sponsors to local Businesses
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Hang banners in the arena, approximately 3-4 hours Thursday morning
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Remove banners from the arena, approximately 1-2 hours Saturday Night
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Wash and dry banners.
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Place banners in storage.
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RODEO DANCE
Committee Chair: Kim Bristol
928-812-2771
Primary Function:
Plan for and supervise the dances for the rodeo
Volunteers Needed: YES
Duties:
The purpose of this committee is to provide a safe, high energy, upscale “saloon in the dirt” experience for our rodeo guests, sponsors & contestants.
The dance starts immediately after the Friday & Saturday night performances of our August Rodeo, The World’s Oldest Continuous Rodeo.
In keeping with the professionalism of The Payson Pro Rodeo and our reputation in the rodeo community, volunteers must be reliable, responsible, and project the values of our committee.
Responsibilities of the committee include:
Before The Dance: Hire entertainment, handle band contracts
*Organize donations of craft supplies & decorations
*Design & oversee the making of decorations
*Design & distribute banners, posters & flyers (must be approved) *Set up the dance area of the tent during the rodeo performances
This has to be done both nights. Must recruit & schedule volunteers to work the dance
During The Dance: Committee members and volunteers must be constantly vigilant about protecting the safety of our guests, our liquor license, and the reputation of our rodeo. This means mingling with the guests clearing tables, checking wristbands & watching for potential problems or signs of intoxication. Report any issues to the chair of the committee, board members or Security.
Volunteer Positions:
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Bartender (must be approved by April Denney)
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Bar backs
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Host/Hostesses
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Ticket seller/ID checkers
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Picture takers for the photo area
Copyright: Dennis Fendler - All Rights Reserved
HOSPITALITY/ALCOHOL
Committee Chair: John Clemmonds
480-271-6226
Primary Function:
Stocking, selling and distribution of alcohol on Rodeo grounds.
Duties:
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Check I.Ds
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Wrist band all guests drinking alcohol
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Stock alcohol in Beer Booths
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Sell Drink tickets
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Serve Alcohol to guests
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Work with Security to ensure everyone is drinking responsibly.
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JAIL
Committee Chair: Christi Burge Parker
928-978-7682
Primary Function:
To raise money for scholarships and other community Charities
Volunteers Needed: YES
Duties:
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Participate in parades, rodeos, and other Western related activities
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Arrest guests to promote the rodeo
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Maintain the Jail trailer
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Transport the jail trailer to/from rodeo eve
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MEMBERSHIPS
Committee Chair:
Barbara Stroud 909-226-2892
Primary Functions:
Collecting membership dues
Duties :
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Send out renewal application for the next year
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Collect new & renewal applications
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Collect membership dues
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Update membership spreadsheets
50/50
Committee Chair: Deeadra Zachary
928-200-3131
Primary functions:
Selling 50/50 tickets to our guests
Volunteers Needed: YES
Duties:
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Selling 50/50 tickets either at the trailer or in the stands
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Greeting our guests and making them feel welcome
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Providing information about our rodeo
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Seating
Committee Chair: Elise Pitterle 480-744-3662
Primary functions:
Assist guests in finding seats
Volunteers Needed: YES
Duties:
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Assist guest in finding seats and making sure seating area is clean
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Greeting our guests and making them feel welcome
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Providing information about our rodeo
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RE-RIDE
Committee Chair: Jane Evans
928-472-8430 or 480-244-9722
Primary Functions:
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Displaying and selling Reride merchandise in the booth
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Greeting our guests and making them feel welcome
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Providing information about our rodeo
Volunteers Needed: YES
MERCHANDISING
Committee Chair: Nicole DePugh
928-978-1676
Primary Functions:
Selling Payson Pro Rodeo Merchandise
Volunteers Needed: YES
Duties:
Payson pro rodeo merchandise/souvenirs booth:
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Merchandise sells Payson pro rodeo-themed apparel for women, men and kids.
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We keep our apparel trendy and fashion forward with apparel glitter and rhinestones for the women and the little cowgirls and regular print for men and the little cowboys as well.
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We also work with Montana Silversmith and designed our own proprietary jewelry line for Payson pro rodeo.
PARKING
Committee Chair: Margaret Brooks
760-899-7135
Primary Function:
Provide parking areas for all attendees
Volunteers Needed: YES
Duties:
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Measure and layout all parking areas
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Establish Fire Lanes and Handicapped parking
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Put in place a pedestrian walkway for guest safety
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Tear down and cleanup parking areas post-rodeo
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Collect Parking Money
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Assist Other Committees as needed
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RODEO CLEAN UP
Committee Chair: Sue Ann Wile
501-960-3041
Primary Function:
Clean up rodeo grounds after each performance
Volunteers Needed: YES
Duties:
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Clean up after the rodeo
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RODEO ROYALTY
Committee Chairs:
Dawn Hockersmith - 248-561-8030
Shannon Ferguson - 909-518-1748
Primary Function:
Encourage rodeo royalty to participate in rodeo performances
Volunteers Needed: No
Duties:
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Communicate with Miss Rodeo Arizona, Miss Turquoise Circuit & other Arizona royalty to encourage them to attend our rodeos
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Provide detailed information regarding each rodeo including a rodeo application and a waiver
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Coordinate with the Event Manager at the Event Center regarding use of panels to accommodate horses and horse stall renting policies and pricing
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Compile a listing of royalty participating in each rodeo & obtain complete application and waiver 1 week before the first rodeo in May and in August
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Create a hot lap line-up for each performance including gal's name and title to be read by the rodeo announcer
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Greet rodeo royalty and their families/guardians at the back gate approximately 3 hours before each rodeo, put wristbands on royalty and up to 2 family members, & sell reduced price wristbands for that performance to family members
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Assign a royalty coordinator at the back gate to check-in the girls by 45 minutes before the start of each rodeo and provide the hot lap line-up to the announcer 20-30 minutes before the rodeo starts
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Coordinate with Julie & Pat Brady who are in charge of lining up rodeo royalty and others who are not contestants but will be entering the arena from the northwest gate
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Encourage rodeo royalty to assist with 50/50 sales or other product sales as appropriate
Copyright: Dennis Fendler - All Rights Reserved
VIP SERVICES
Committee Chair: Darrell Stubbs
928-200-0206
Primary Function:
Hospitality for contestants, rodeo workers, and sponsors
Volunteers Needed: YES
Duties:
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Oversee the food for contestants, rodeo workers and sponsors.
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Oversee the bar and the sale of alcohol in the VIP area.
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Oversee the sale of drink tickets.
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Oversee ID wrist banding of guest that are drinking alcohol in the VIP area
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Oversee security and the gate of VIP area
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Promote sponsorships for the tent over VIP area.
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Setup VIP area, tear down and cleanup.
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Assist other committees as they need help.
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Organize volunteers in the VIP area.
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Provided a place where our sponsors, workers and contestants can relax, eat and have a good time.
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Most of all provide a environment where all workers have a good time (FUN).
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Coordinate all actives in the VIP area (Cowboy corral)
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SAFETY
Committee Chair: Damien Andren
602-471-8534
Primary Function:
Provide a safe and secure environment for all attendees
Volunteers Needed: YES
Duties:
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Checking ID’s and credentials
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Manning access gates
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Coordinating emergency fire/medical response
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Liaison with local law enforcement at the rodeos
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Coordinate Emergency Evacuation protocols
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Screening entering guests for weapons and alcohol
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Enforce PPRC Safety protocols for our rodeo guests
TICKETS
Committee Chairs:
Ronald Tipps 928-978-5210
John Keebler 612-839-3113
Primary Function:
Selling Rodeo Tickets
Volunteers Needed: YES
Duties:
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Contact local printing vendors
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Organize volunteers to man ticket booths
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Deliver pre-sale tickets to local businesses
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There are several areas that are included in the Ticket area.
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There are attendants in the ticket booths
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Attendants handling Will Call Tickets,
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Tickets Takers
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Day Sheet distributors.
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Welcoming the guests of the rodeo with excellent customer service skills and assisting guests with questions about the rodeo.
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Selling tickets in the ticket booths, being able to work with cash and utilize credit card machines.
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Distributing Will Call tickets to guests and verifying identification
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As guests enter the front gate, collect ticket stubs, handing out day sheets and verifying that the ticket and/or credentials are valid for entrance into the rodeo
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Hand stamp guests that need to leave the front gate with the intention of returning
VENDORS
Committee Chair: Mindy Jordan
928-254-1291
Primary Function:
get the proper vendors for our rodeo participants to enjoy their experience at our rodeos.
Volunteers needed: No.
Duties:
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Taking care of all vendors that apply for our rodeo (paper work, telephone calls.
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Set up of vendors the day before the rodeo.
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Seeing to our vendors needs, making sure they have coke products and ice
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Making sure we have no trouble or problems with vendors interacting with each other and the public