ADVERTISING/MARKETING COMMITTEE

Committee Chair: John Landino  
928-468-0023 or 928-978-4744

Primary Function:           
Promote PPRC rodeo and events with all media outlets

Volunteers Needed: YES!

Duties:
 

• Advertising includes placement of all ads in print media and securing contracts for ads in broadcast media. This includes the production of commercials through broadcast media and approval of proofs in print media and digital delivery. Also, you work closely with our Webmaster and Facebook person.
   

• Publicity includes getting PSAs into both print and broadcast media as well as design and production of posters, table tents and badge credentials for the rodeo.
   

• Inquiries from our website and from other media sources as well as from organizations are also fielded in this committee.

ARENA OPERATIONS COMMITTEE

Committee Chair:  Al Troogstad
602-576-7588

Primary Function:       
Prepare and setup rodeo grounds for PPRC Events

Volunteers Needed:  YES

Duties:

• Inspect and repair if necessary all fences, pens, gates, bucking chutes, roping boxes, water troughs, etc.

• Hall all of our equipment from storage units to the event center.

• Setup the VIP area with tents, horse panels, tables, chairs, coke trailers, etc.

• Setup electrical for VIP and vending area.

• Setup south beer booth and tent.

• Move in and setup safety trailer, souvenir trailer, VIP trailer, Rodeo Trail, ice trailer and light trailers.

• Setup parking, pallets for hay and grain and quarantine pens.

• Put up banners around area.

• Identify location for dumpsters, port-a-johns, Ram truck, Coors Bus, Jumbotron and parking for contract personnel and map it.

• Tear all down on Sunday

Lunch and drinks will be provided each day during setup

ARENA BANNERS

Committee. Chair:  Carolyn Haniford     602-446-5318

Primary Function:           
Sell banner sponsorships to local businesses

Volunteers  Needed: YES 

Duties:

• Sell banner sponsors to local Businesses

• Hang banners in the arena, approximately 3-4 hours Thursday morning

• Remove banners from the arena, approximately 1-2 hours Saturday Night

• Wash and dry banners.

• Place banners in storage.

RODEO DANCE

Committee Chair:  Kim Bristol    
928-812-2771

Primary Function:           
Plan for and supervise the dances for the rodeo

Volunteers Needed: YES

Duties:

The purpose of this committee is to provide a safe, high energy, upscale “saloon in the dirt” experience for our rodeo guests, sponsors & contestants.
The dance starts immediately after the Friday & Saturday night performances of our August Rodeo, The World’s Oldest Continuous Rodeo.
 

In keeping with the professionalism of The Payson Pro Rodeo and our reputation in the rodeo community, volunteers must be reliable, responsible, and project the values of our committee.
Responsibilities of the committee include:
 

Before The Dance: Hire entertainment, handle band contracts
*Organize donations of craft supplies & decorations
*Design & oversee the making of decorations
*Design & distribute banners, posters & flyers (must be approved) *Set up the dance area of the tent during the rodeo performances
 

This has to be done both nights.  Must recruit & schedule volunteers to work the dance
 

During The Dance: 
Committee members and volunteers must be constantly vigilant about protecting the safety of our guests, our liquor license, and the reputation of our rodeo. This means mingling with the guests clearing tables, checking wristbands & watching for potential problems or signs of intoxication. Report any issues to the chair of the committee, board members or Security.

Volunteer Positions:

• Bartender (must be approved by April Denney)

• Bar backs

• Host/Hostesses

• Ticket seller/ID checkers

• Picture takers for the photo area

HOSPITALITY/ALCOHOL

Committee Chair:  John Clemmonds     
480-271-6226

Primary Function:           
Stocking, selling and distribution of alcohol on Rodeo grounds. 

Duties:

• Check I.Ds

• Wrist band all guests drinking alcohol 

• Stock alcohol in Beer Booths

• Sell Drink tickets

• Serve Alcohol to guests

• Work with Security to ensure everyone is drinking responsibly. 

JAIL

Committee Chair:  Cate Thornton    
928-970-2642

Primary Function:          
To raise money for scholarships and other community Charities
 

Volunteers Needed:   YES

Duties: 

• Participate in parades, rodeos, and other Western related activities

• Arrest guests to promote the rodeo

• Maintain the Jail trailer

• Transport the jail trailer to/from rodeo eve

MEMBERSHIPS

Committee Chair:         
Barbara Stroud  909-226-2892
Elaine Putnam 928-476-3511
or 928-978-3464

Primary  Functions:        
Collecting membership dues

Duties :

• Send out renewal application for the next year

• Collect new & renewal applications

• Collect membership dues

• Update membership spreadsheets

50/50 

Committee Chair:  Jill Mewhirter
928-951-0303

Primary functions:

Selling 50/50 tickets to our guests

Duties:

• Selling 50/50 tickets either at the trailer or in the stands

• Greeting our guests and making them feel welcome

• Providing information about our rodeo

RAFFLE TICKETS

Committee Chair:  Jane Evans 

928-472-8430 or 480-244-9722

Primary functions: 
Selling raffle tickets to our guests

Duties:

• Selling raffle tickets

• Greeting our guests and making them feel welcome

• Providing information about our rodeo

RE-RIDE

Committee Chair:  Jane Evans 

928-472-8430 or 480-244-9722

Primary Functions:

• Displaying and selling Reride merchandise in the booth

• Greeting our guests and making them feel welcome

• Providing information about our rodeo

MERCHANDISING

Committee Chair:  Nicole DePugh

928-978-1676

Primary Functions:  

Selling Payson Pro Rodeo Merchandise

Volunteers Needed: YES

Duties:

Payson pro rodeo merchandise/souvenirs booth:

• Merchandise sells Payson pro rodeo-themed apparel for women, men and kids.  

• We keep our apparel trendy and fashion forward with apparel glitter and rhinestones for the women and the little cowgirls and regular print for men and the little cowboys as well.

• We also work with Montana Silversmith and designed our own proprietary jewelry line for Payson pro rodeo. 

PARKING

Committee Chair: Margaret Brooks

760-899-7135
 

Primary Function:           

Provide parking areas for all attendees
 

Volunteers Needed:  YES
 

Duties: 

• Measure and layout all parking areas

• Establish Fire Lanes and Handicapped parking

• Put in place a pedestrian walkway for guest safety

• Tear down and cleanup parking areas post-rodeo

• Collect Parking Money

• Assist Other Committees as needed

RODEO CLEAN UP

Committee Chair:  Sue Ann Wile

501-960-3041

Primary Function:           
Clean up rodeo grounds after each performance
 

Volunteers Needed: YES
 

Duties:

• Clean up after the rodeo 

RODEO ROYALTY

Committee Chair:  Nancy Landino 

928-468-0026 or 928-978-6169

Primary Function:    
Encourage rodeo royalty to participate in rodeo performances

Volunteers Needed:   No

Duties:

• Communicate with Miss Rodeo Arizona, Miss Turquoise Circuit & other Arizona royalty to encourage them to attend our rodeos

• Provide detailed information regarding each rodeo including a rodeo application and a waiver

• Coordinate with the Event Manager at the Event Center regarding use of panels to accommodate horses and horse stall renting policies and pricing

• Compile a listing of royalty participating in each rodeo & obtain complete application and waiver 1 week before the first rodeo in May and in August

• Create a hot lap line-up for each performance including gal's name and title to be read by the rodeo announcer

• Greet rodeo royalty and their families/guardians at the back gate approximately 3 hours before each rodeo, put wristbands on royalty and up to 2 family members, & sell reduced price wristbands for that performance to family members

• Assign a royalty coordinator at the back gate to check-in the girls by 45 minutes before the start of each rodeo and provide the hot lap line-up to the announcer 20-30 minutes before the rodeo starts

• Coordinate with Julie & Pat Brady who are in charge of lining up rodeo royalty and others who are not contestants but will be entering the arena from the northwest gate

• Encourage rodeo royalty to assist with 50/50 sales or other product sales as appropriate

VIP SERVICES

Committee Chair:  Darrell Stubbs 

928-200-0206

Primary Function:           
Hospitality for contestants, rodeo workers, and sponsors

Volunteers Needed: YES

Duties:

• Oversee the food for contestants, rodeo workers and sponsors.

• Oversee the bar and the sale of alcohol in the VIP area.

• Oversee the sale of drink tickets.

• Oversee ID wrist banding of guest that are drinking alcohol in the VIP area

• Oversee security and the gate of VIP area

• Promote sponsorships for the tent over VIP area.

• Setup VIP area, tear down and cleanup.

• Assist other committees as they need help.

• Organize volunteers in the VIP area.

• Provided a place where our sponsors, workers and contestants can relax, eat and have a good time.

• Most of all provide a environment where all workers have a good time (FUN).

• Coordinate all actives in the VIP area (Cowboy corral)

SAFETY

Committee Chair:  Damien Andren 

602-471-8534

Primary Function:            

Provide a safe and secure environment for all attendees

Volunteers Needed:  YES

Duties: 

• Checking ID’s and credentials

• Manning access gates

• Coordinating  emergency  fire/medical response

• Liaison with local law enforcement at the rodeos

• Coordinate Emergency Evacuation protocols

• Screening entering  guests for weapons and alcohol

• Enforce PPRC Safety protocols for our rodeo guests

TICKETS

Committee Chair: 
Ronald Tipps 

928-478-2669 or 928-978-5210
Co-Chair
John Keebler 612-839-3113

Primary Function:           
Selling Rodeo Tickets
 

Volunteers Needed: YES
 

Duties:                               

• Contact local printing vendors

• Organize volunteers to man ticket booths

• Deliver pre-sale tickets to local businesses

• There are several areas that are included in the Ticket area. 

  • There are attendants in the ticket booths

  • Attendants handling Will Call Tickets,

  • Tickets Takers

  • Day Sheet distributors.

• Welcoming the guests of the rodeo with excellent customer service skills and assisting guests with questions about the rodeo. 

• Selling tickets in the ticket booths, being able to work with cash and utilize credit card machines.

• Distributing Will Call tickets to guests and verifying identification

• As guests enter the front gate, collect ticket stubs, handing out day sheets and verifying that the ticket and/or credentials are valid for entrance into the rodeo

• Hand stamp guests that need to leave the front gate with the intention of returning 

VENDORS

Committee Chair: Mindy Jordan

928-254-1291

Primary Function:
get the proper vendors for our rodeo participants to enjoy their experience at our rodeos.

Volunteers needed: No.

Duties:

• Taking care of all vendors that apply for our rodeo (paper work, telephone calls.

• Set up of vendors the day before the rodeo.

• Seeing to our vendors needs, making sure they have coke products and ice

• Making sure we have no trouble or problems with vendors interacting with each other and the public